Expressing gratitude is proper resignation letter etiquette because it shows your appreciation for the skills you have learned and the opportunity you were given.
Each job offers you something you can be grateful for. Including a short thankful expression shows your employer that you are a thoughtful individual even upon your departure from the company. There are certain items that you should not include in a resignation letter. The items you should leave out are:. You won't get along with every manager you have and even if you are leaving because of something they did, it is important to remain professional and leave out any negative comments about your manager.
Most often the message is not well-received and there may be consequences such as being given a bad reference that can prevent you from getting another job. If it is known that you were not satisfied with your position and you use overly positive language about the company and how great it was, it can be seen as sarcastic and even offensive. It is best to keep your tone neutral but optimistic and professional. Unless you must leave under emergency circumstances, it is best to give proper notice.
You likely won't be considered for rehiring or be given a good reference if you provide a resignation letter that states you are leaving right away. The best practice is to check your company's policy on resignations.
Leave out criticism of your co-workers and any opinions you have about them. Negativity or criticism should be avoided in resignation letters. You may be asked to submit a review of your experience at a company later to HR and it is best to leave your criticism for the review after you leave. Resignation letters should remain professional and you should refrain from using any inappropriate language regardless of how you feel about why you are leaving.
Avoid getting overly emotional and write your letter when you are in a good state of mind to ensure your letter won't offend the receiver. Review these resignation letter etiquette tips and consider how you can apply them to your resignation letter to ensure you can maintain a good relationship with your soon-to-be former employer.
Some resignation letter tips are:. If you are able, talk to your manager in-person or over the phone about your decision to resign from your position before you submit your letter. This is a professional courtesy to your manager so they will be the first to know and won't be caught off guard by your resignation letter or email. This is also a good time to ask your manager if they would be willing to give you a reference if needed.
Your resignation letter should be no longer than one page. Include all of the necessary information without offering unnecessary details about your departure, who you intend to thank, information about your new job opportunity or why you can't stay with the company. Managers and HR professionals are busy and likely do not have time to read a lengthy resignation letter. To remain professional and keep proper resignation letter etiquette, you should use a business letter format template.
These templates help to organize your message in a cohesive way that is easy to understand. Make sure to keep the same format if you are sending the letter via email.
Include your recent contact information such as your current mobile number, address and non-work email. Your employer may have to send you specific information regarding benefits or other things that have to do with your resignation. Buying or renting a home: which is better?
Lab: Applications Now Open! Privacy Disclaimer Copyright Accessibility About us. Give the right amount of notice When you resign, you usually need to tell your employer the last date you'll be coming in to work.
There are two ways to work out how much notice to give: If you have a written contract it may specify the amount of notice you have to give If you don't have a written contract the general rule is to base your notice on your pay cycle for example, if you get paid every two weeks, give two weeks' notice Check out our Resigning and quitting your job page for more about giving notice.
Write a resignation letter Once you know how much notice you have to give you can put your resignation in writing. Some tips for writing it include: Keep it short Stick to the point Use formal language Be nice about it Your resignation letter should include: A statement that clearly says you're going to resign The date of your last day of work based on the notice you're giving A short explanation of why you are leaving A short, polite thank you at the end of the letter Other things your resignation letter could include are: Something positive about your experience in the job for example, the chance to gain experience or develop skills An offer to help make things easier for the organisation for example, helping train other staff before you finish When writing the letter it's important to: Make sure you get the dates right Keep a copy so you have proof you submitted it and proof of your last day Sample resignation letters Here are some sample resignation letters you can use as the basis for your own resignation letter.
For more about referees and getting a job, visit these other pages on Youth Central: How to choose a referee How to find a job Applying for jobs More about resigning and quitting Visit our Resigning and quitting your job page for more information about: Leaving your job How much notice to give Why it's important to be polite Who to talk to if you run into any problems Links The following organisations can offer more help and advice: JobWatch - Statewide community legal centre offering fact sheets and phone advice.
Australian Council of Trade Unions - General advice on employment rights and joining a union. Was this page helpful? Any comments? Back to top. Two weeks notice is standard at most companies if you're an individual contributor, but know that it's the minimum you should provide.
If you oversee a team or division, or if you're an integral part of a project and would be difficult to replace, you may want to provide several weeks or even months of notice, depending on the circumstances. After this conversation, you should follow up with your official resignation letter or, since it's , email.
This will be forwarded to HR and possibly the higher-ups, and will be kept in your employee file. While a resignation letter is not usually required, it's a nice gesture. You don't have to go into much detail, and your tone should be polite, professional and gracious.
You should include:. I would like to inform you that I am resigning from my position as [Title] at [Company]. My last day will be [Date]. Thank you for the opportunity to learn [list some specific skills and growth areas] and to contribute to the team. I am so grateful for the experience and for your support. Please let me know how I can help make the transition as smooth as possible. I wish you and the team continued success. You could include a sentence or so about why you're leaving and your future plans, but it's not necessary.
Whatever you do, stay positive.
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